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Microsoft Outlook – Six Ways To Organize Your Inbox April 3, 2016

Posted by twiznc in Email, Tips & Tricks.
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PCWorld.com provides an excellent article on getting your Outlook email organzized using the free tools already built-in to Outlook by Microsoft.  These tools are powerful and very effective, even though most users are unaware of them.  Even though this article is from 2014, all of the tools described are still present in all versions of Outlook.  Click here to view the article.

One tool left out of the above article that is perhaps the most userful tool built-in to Outlook for managing your email messages is Outlook Rules.  If you use Office 2016 or Office 2013 click here for Microsoft’s guide for using rules in these versions of Outlook.  For those still using Outlook 2010 click here for the same guide for your version of Outlook.

 

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Change network settings quickly and easily March 24, 2009

Posted by twiznc in Tips & Tricks.
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Updated March 6, 2016

NetSetMan is a small freeware (for home use) tool designed to allow you to change your computers network settings quickly and easily. Lets say you take your laptop to work (which requires certain network settings) but at home you have to change the network settings to match your home internet connection or home network configuration. Then you go back to work the next day and have to change the networks by to those of your employer’s network.  Once you return home, you have to once again set it all back to the way it was for home use.

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How to successfully send email from anywhere in the world August 1, 2008

Posted by twiznc in Tips & Tricks.
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Updated March 6, 2016

When using a locally-installed email program (like Outlook, Windows Mail or Thunderbird) with an Exchange, POP3, or IMAP email account the email program uses their Internet Service Provider’s SMTP email server to send email messages (this is not the case with Office 365, Gmail, and other web-based email accounts).  When traveling with a notebook computer, those users may find that although they can receive email while connected to a network away from home (like in an airport, a Starbucks, or another businesses’ offices), they can’t send emails.  But if you’ve got a free Gmail account (you can get one here) you can use Google’s SMTP server to send email messages.

To do so you will need to set up a POP3 account in your email program.  Click here for a guide for setting up a Gmail IMAP account in the major email programs (Outlook, Windows Mail, Thunderbird, Entourage, etc.).  By creating a Gmail IMAP account in your email program you will be able to send and receive messages from your Gmail account whenever and where ever you are connected to the Internet, even if you cannot send messages from your “usual” email account.

Note: If you want the emails that you send using the Gmail account (their SMTP server) to show your regular email address in the “From” and “Reply To” fields (rather than your Gmail email address) you will need to add your regular email account to your Gmail account and add a custom “From” address.  Click here for instruction on how to do that.

Expand your workspace with multiple monitors December 20, 2007

Posted by twiznc in Tips & Tricks.
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Updated March 6, 2016

One of the best ways to improve your productivity is to double your Windows desktop workspace by adding a second monitor to your computer. All versions of Windows include the built-in ability to accommodate additional monitors.  Using multiple monitors makes many computing tasks easier by allowing you to keep more windows visible. If you do any of the following things, you can benefit from multiple monitors:

  • E-mail and instant messaging – Work on one monitor, and keep your e-mail and instant messaging clients open on the other so you don’t have to switch between windows when a new message arrives.
  • Research online – Open a Web browser or other research tool on one monitor, and have a Microsoft Office program open on the second monitor for note-taking.
  • Browse and edit digital pictures – Quickly browse your digital images by displaying thumbnails on one monitor and full-sized previews on the other.

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