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Email Encryption Solutions March 7, 2016

Posted by twiznc in Email, Security, Services & Software Recommendations.
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Updated 07/17/2017

Email encryption can be very confusing and difficult to sort out.  Basically, there is “endpoint-to-server” encryption (which is what Gmail does) and there is “endpoint-to-endpoint” encryption (where messages are encrypted from the sender’s inbox to the recipient’s inbox).  Regulatory compliance requires “true” endpoint-to-endpoint encryption, which is only available from third parties that provide such a service, usually via a “hosted” encryption mail server.

Tech Wizards recommends four “point-to-point” encryption products that satisfy regulatory compliance requirements (including HIPAA):

Virtru offers a free version (marginally compliant), plus a paid version (fully compliant) with extra features and functionality – $60.00/user/year. Tech Wizards has tested this app and it seems easy to use at both ends (sender and recipient).  It provides an Outlook Plug-In which allows sending an encrypted message just by clicking a button in Outlook (although Outlook is not required to send encrypted messages; it works fine with Gmail, other email systems).  Recipients receive an email notification with a link to a website where they confirm their identity and then view (or download) the encrypted email message; there are no “keys” to exchange.

DataMotionSecureMail Desktop is priced at $99/user/year but they do offer a 14 day free trial for up to five users.  We have not tested this app but it appears to have similar features as the paid version of Virtru, plus some added-value features and options.

Enlocked pricing is $99/year or $9.99 per month per account for 100 sent messages per month (no storage limit), or $199/year or $19.99/month per account for 2,000 send messages per month (no storage limit).  Enlocked also offers a discount of 10% for more than 10 accounts and a 20% discount for more than 25 accounts.  They also offer a free plan for those users who only occasionally send encrypted messages that allow 10 sent encrypted emails per month.

ShareFile is priced at $192/year per account (or $20/month) for 100 GB of storage and 10 GB Maximum File Size, or $720/year or $75/month for five accounts (additional accounts are $8.00 each) with 1 TB of Storage and 10 GB Maximum File Size, or $1200/year or $125/month for five accounts (additional accounts are $10 each) with Unlimited Storage and 100GB Maximum File Size.

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